Common punch list and snag list mistakes

Most delays are not caused by the defect itself. They come from vague wording, weak photos, and fragmented communication.

1) Logging vague descriptions

Descriptions like "poor finish" do not tell anyone where to look or what to fix. Use one line with room, location, and issue.

Better: Living room, left of patio door, paint roller marks visible in daylight.

2) Missing context in photos

A close-up without room context often causes item rejection or delays. Include one wider photo and one close detail photo for each issue.

3) Bundling multiple defects into one item

If one line contains three separate issues, only part may get fixed. Keep each defect as a separate item with its own photo evidence.

4) Reporting across different channels

When issues are split across email, chat, and photos app albums, tracking becomes unreliable. Keep one source of truth and one report version.

5) Not rechecking before marking fixed

Do not mark an item fixed based on promise alone. Recheck in person and then update status. This prevents repeat calls later.

6) Forgetting services and moving parts

Visual defects are easy to notice. Functional issues are often missed. Always test:

• Lights and switches
• Sockets/outlets
• Taps/faucets and visible plumbing joints
• Doors, windows, latches, and locks

7) Doing multiple rushed walkthroughs

A single slow, structured walkthrough is usually better than three quick passes. Use a repeatable scan order in every room.

8) Sending the list too late

The longer you wait, the harder it is to evidence whether something was present at handover. Capture and report promptly while details are fresh.

Quick checklist before you submit

• Every item has room + location + issue
• Every item has at least one clear photo
• No duplicate items
• One complete report, not scattered messages

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